All-powerful PMO, mistrust “destroying” the public service: Paul Tellier

Of note.

Would be of interest for other former and more recent clerks (e.g., Michael Wernick, Wayne Wouters, Mel Cappe etc) would also be surveyed on their perceptions on trust/mistrust between the public sector and PMO. Certainly existed under the Harper government although diminished over time for most:

A lack of trust between politicians and senior levels of the public service, and a Prime Minister’s Office that calls all the shots, is “destroying” Canada’s public service, warns Paul Tellier, Canada’s former top bureaucrat and former head of both Canadian National Railway and Bombardier Inc.

“The current government, with centralization of everything in the PMO, is in the process of destroying the public service … and the word ‘destroying’ is not too strong,” the former clerk of the Privy Council in the Brian Mulroney era said in an interview.

Tellier made his comments after the release of a new report, Top of Mind, by two think tanks – the Ottawa-based Institute on Governance, and the Brian Mulroney Institute of Government at St. Francis Xavier University – which threw the spotlight on the increasingly troubled relationship after probing public service executives at all levels of government about their biggest challenges.

The report found that today’s executives worry about falling public trust in government; the decline in senior bureaucrats giving “fearless advice” to ministers; a hollowing-out of policy capacity; a post-pandemic economic reckoning; conflicts among levels of government; and the need for public service reform.

The relationship is a longstanding problem, one that Tellier argues was aggravated by the Stephen Harper rules-bound Federal Accountability Act. But he thinks the problems have worsened under the current Justin Trudeau government.

Tellier questions how the public service can recruit and keep top talent, as well as drive change if deputy ministers and ministers feel compelled to check everything they do with PMO.

“There is no way that if I was a cabinet minister, I would allow a bunch of people in PMO to tell me how to do my work. And it’s at every level, it’s not only for junior ministers, the most senior ministers… It’s for deputy ministers and departments.”

“So why, if you trust the minister and if you trust the advisors to the minister in his office and in the department, do you want six people in PMO to review a draft press release, or a tweet?”

Tellier has never been far from Canada’s public service over the past five decades. He joined as a young lawyer in the 1970s, went on to lead the public service and advise ministers and prime ministers. He has watched various public service renewal efforts come and go – including Public Service 2000 (PS 2000), which he led under Mulroney.

Mulroney came to power after the Liberals had ruled for all but a few months from 1963-84. At first, the new prime minister distrusted the public service and promised to issue them “pink slips and running shoes.” But Mulroney said in a recent interview he grew to trust and rely on public servants who gave him the “straight goods,” even poaching senior bureaucrats like Derek Burney and Mark Entwistle to join his PMO.

Mulroney also told the Institute on Governance that without the work of public servants, “we wouldn’t have got our major agenda through.”

Today, many experts say much about the public service needs fixing, but Tellier believes the first step is to restore trust between politicians and bureaucrats – a key relationship in Canada’s Westminster-style democracy.

“There’s no trust,” said Tellier. “And it starts at the top.”

“I don’t know what happened (to trust). I like to say, if you write a good policy paper or a good briefing note, it is going to be read. But if it’s not going to be read, why bother?

The relationship has been strained for years, but respect for the public service nosedived during the Harper era as its role was diminished, its advice devalued and its neutrality undermined.

The Federal Accountability Act, with its focus on rules, oversight and compliance, changed the role of the deputy ministers, which left them inward-looking and isolated from Canadians.

Tellier pulls no punches about the accountability act, introduced by the Harper government in response to the sponsorship scandal. He called it a “mistake” that must be reviewed.

He said the act deepened a culture of risk-aversion, putting a stop to public servants meeting with business leaders, which was essential to understanding the various forces at play when developing policy.

“The accountability act was a mistake – not every single clause – but I think that it went way too far. As a result, it has deprived future governments of very useful input from the public service and the business sector and visa-versa.”

The public service’s job is to offer policy advice, then deliver programs and services to Canadians. Of late, the focus on reforming the public service is aimed at fixing problems that get in the way of implementing programs and service – an archaic human resources regime, a gridlock of rules and outdated technology.

But Tellier argues such reforms miss a key problem – fixing the relationship between ministers and deputy ministers.

“I think that Tellier is right about that,” said Lori Turnbull, director of the school of public administration at Dalhousie University.

“There’s only so much the public service can do by way of self-improvement that will really change anything if the political classes aren’t interested in what they say or what ideas they have.”

Take innovation. If politicians aren’t interested in public servants’ advice or innovations – unless it’s risk-free – then there is no impetus for innovation, Turnbull said.

A big problem is politics. Parties get elected on campaign platforms they consider a “contract with the voter” that they must deliver. As a result, they come to power knowing what they want and don’t believe they need any advice from public servants.

This leaves little “time and space” for public servants, who end up “playing at the margins,” taking care of implementing promises, but not coming up with the big ideas, Turnbull said.

Also, ministers want advice and answers fast. They complain that public servants take too long to gather evidence and assess options. That urgency has ramped up over the years because of technological change, the 24-hour news cycle and the rise of social media.

“There’s always been a kind of time difference between how fast the political side wants things, and how quickly the public service can move while still doing its job responsibly,” said Turnbull. “That time crunch seems to be getting worse. At one point, it was a healthy tension and now it’s becoming unhealthy, where the political side stops waiting and just does it. “

But Turnbull worries what could happen to the already fractured relationship with the shift to a public service with more flexible working arrangements in the wake of COVID-19.

She said executives and politicians are more likely to return to the office “in real time” while the rest of the public service could work remotely from anywhere across the country. That could further distance senior bureaucrats and politicians from the rest of the public service, which delivers services and does the legwork for evidence-based policy advice.

Stephen Van Dine, senior vice-president of public governance at the Institute on Governance, said those “opportunities to have a quiet word” with the minister that are critical to building trust are less likely in a public service where some are working remotely.

“The hustle and bustle of briefing a minister, whether in the car to-and-from the Hill, over a sandwich, in a hallway where you can grab one-on-one encounters where the minister and deputy can have a quiet word,” Van Dine said. “If these opportunities become fewer and fewer, that is like the compounding impact of (playing) broken telephone.”

Canada is not alone in facing this issue. The tensions between ministers and senior bureaucrats have been studied to death over for years. A major U.K. study on the relationship called it the “fulcrum” of a Westminster system. When it’s not working, policy and service delivery are compromised.

But past efforts at fixing it in Canada have focused on making the public service more accountable – such as the accountability act – and responsive to what politicians want. There’s been little discussion of what ministers could do to repair the relationship.

Tellier said there must be a “healthy tension” between public servants and politicians, but that balance is out of whack with politicians increasingly dominating.

Without trust, frank discussions between politicians and public servants — which Tellier called “the tennis match” — don’t happen, putting policy and delivery at risk.

He said a fix begins with the prime minister, who must make it clear that ministers should consult their deputies. And if they don’t trust them, the prime minister should replace them with deputies they do trust.

Source: All-powerful PMO, mistrust “destroying” the public service: Paul Tellier

May: Speaking truth to power discouraged in public service

Good summary of the report. Reminds me of the issues I faced at the DG level during the previous Conservative government (Policy Arrogance or Innocent Bias: Resetting Citizenship and Multiculturalism).

The corrosive nature of much of social media makes today’s environment more difficult than even 10 years ago.

But one also has to recognize public servants have their own biases, that are harder to recognize when they align with those of the government, biases that can influence “fearless advice” and which temper how that advice is communicated:

Canada’s public service leaders have a problem telling the truth to their political bosses.

A new report, Top of Mind, says they feel ill-equipped to gather evidence for policy advice, especially in a world where facts are distorted and drowned out by disinformation, polarization and hyperpartisan politics.

To make matters worse, they appear afraid to tell their political masters the hard truths when they do find them.

Getting back to the basics in policy-making and execution are among the top worries that senior bureaucrats raised in the new study into the state of the public service In Canada. It was conducted by two think tanks, the Ottawa-based Institute on Governance (IOG), and the Brian Mulroney Institute of Government at St. Francis Xavier University.

The study, launched in the middle of the pandemic, was aimed at understanding the challenges these executives face when doing their jobs, which is to provide reliable, well-run services for Canadians as well as policy advice to ministers. It was based on interviews with 42 senior leaders from all levels of government and a survey of 2,355 public servants in the same departments and agencies.

The big worries – which many felt were accelerated by the pandemic – included falling trust in government; the decline in sharing “fearless advice”; a hollowing out of policy capacity; a post-pandemic economic reckoning; conflicts between different levels of government; and the need for public service reform.

The report didn’t dig into the root causes, but the responses raise enough red flags to justify a debate and development of a roadmap for reform, said Stephen Van Dine, IOG’s senior vice-president, public governance.

“We have enough from this report to say we better be looking into this,” he said.

An impartial public service is a cornerstone of Canada’s democracy. Bureaucrats are supposed to speak truth to power. The ethos of “fearless advice and loyal implementation” is its motto, and public servants take an oath to uphold it when hired.

“The participants felt rational thought and evidence-based decision-making are being circumvented by politicization, polarization and disinformation,” said Van Dine.

“Do public servants have access to enough truth to give fearless advice? If all their information is coming from above rather than from networks in and outside government, how much truth is there really? What happened to the role of public education in the policy development process?”

The responses paint a picture of a bureaucracy that’s too isolated from Canadians and not independent enough from politics, said Van Dine.

Over the years, rules restricting travel and hospitality expenses put a damper on public servants’ ability to meet with provincial counterparts, industry representatives and civil society. They aren’t networking, developing contacts outside of government, or educating Canadians about the factors at play in policy-making.

“This has isolated the public service from the outside world and given the outside world the only door into government, which is through the Prime Minister’s Office or a minister’s office,” said Van Dine.

But public servants need new skills and modern technology. They need people who think digital, understand systems, analytics, data and can manage projects. That means attracting people to government and hiring them more quickly than the eight months it takes now.

All of this is having an impact on a long-strained relationship between public servants and ministers. Two-thirds of respondents said that relationship was “an important challenge that requires more effective management.”

Many respondents said the relationship is being eaten away by the “over-politicization of policy-making and choices, and the lack of opportunity to constructively challenge political direction.”

The report concluded that “speaking truth to power…seems less achievable to many participants.” Bureaucrats don’t have “safe spaces” among themselves to have all-out debates about analysis or options that “are unpopular“ or “not in tune with their government’s political position.”

Instead, they are expected to toe the party line and give politicians the advice they want to hear.

It’s unclear why. Is it because the deputy ministers aren’t encouraging dissent? Are bureaucrats holding back for fear of falling out of favour with their bosses or being seen as disrespectful?

“The strong undercurrent is that the public service has lost an element of independence and is now expected to deliver on platform commitments rather than offer objective policy advice on the feasibility of the commitment or alternative ways to achieve the objective of the platform commitment,” said the report.

This is an old problem.

Experts sounded the alarm more than 25 years ago about public servants’ hesitancy to speak to truth to power. It led to the 1996 Tait report, the foundation of the public service’s values and ethics code.

Donald Savoie, a leading public administration expert, has repeatedly warned that the concentration of power in the Prime Minister’s Office is politicizing the public service. He likened it to “court government” where senior officials act like courtiers trying to ingratiate themselves, rather than delivering hard truths.

The Gomery inquiry concluded that a grey zone between bureaucrats and politicians was at the heart of the sponsorship scandal and recommended ways to reset it.

The late auditor general Michael Ferguson famously linked the Phoenix pay system disaster to a risk-averse and “obedient public service.” He concluded that the “ability to convey hard truths has eroded, as has the willingness of senior levels—including ministers—to hear hard truths.”

Despite these warnings, little has been done to fix the problem. The Harper government introduced the Federal Accountability Actin response to the sponsorship scandal, but many experts argue its focus on rules, oversight and compliance made matters worse.

Today’s deputy ministers climbed the ranks over the 20 years since the sponsorship scandal and the Federal Accountability Act is the world they know. Many argue they got to the top because of their skills in dodging risks, following the rules and keeping government out of trouble.

In the new Top of Mind report, it is unclear how a lack of fearless advice is “cascading” down the ranks. Van Dine worries that assistant deputy ministers aren’t speaking up as they should now that Public Service Commission has turned over “talent management” to the deputy ministers who appoint them.

“Now the deputy minister is holding all the cards about promotion and appointment… To what extent are they becoming more deputy servants than public servants?” he asks.

The Harper era is also when public servants found themselves drawn into partisan communications with directives, events, activities and website designs to promote the Conservative Party brand.

Today, some respondents worry that a focus on communications is supplanting policy. The current focus is on how a policy will play out or how its “messaging” will be received by Canadians, rather than getting to the nub of the issues the government wants to address.

“Make stuff less about the announcements and actually make it about the issue,” said one leader, quoted in the report. “Communicate with Canadians on that front—what is the problem you are trying to fix here?… People have the basics wrong, and it leads to bad discord.”

The Top of Mind report makes a series of recommendations that could lead to a top-to-bottom overhaul of the federal public service.

At the top of the list is a proposal for a joint Senate-Commons committee to review the Accountability Act, zeroing in on whether its onerous compliance and reporting requirements stifle innovation and create an obedience culture.

The paper also recommended modernizing the ground rules for relationships between bureaucrats and politicians and examining what’s needed for public servants to create “safe spaces for fearless advice,” so they can provide facts, analysis and policy options that don’t toe the government’s party line.

Source: Speaking truth to power discouraged in public service

Input from public sector leaders needed in shaping a post COVID future

Reasonable call and consultation. However, I would hope that the focus would not just be at the deputy and ADM level, but executives and others closer to the front-line.

We have recently seen the disconnect between top levels and greater expertise in PHAC decisions and for such a survey to be more useful, it needs to draw on the deeper policy and subject expertise than in senior leaders who understandably have to focus more on policy management:

In a time of tremendous uncertainty, information overload and misinformation, Canadians are getting reams of advice and opinion on everything from how to manage the pandemic to the Supreme Court decision on climate change. The commentary comes from pundits, political actors, academics and interest groups, all important contributors to democratic debate. Some of it is informed, some of it is not.

Canadians are not hearing from those who, on a daily basis, are managing the challenges, developing the policies, implementing the programs and responding to the ever-changing political, legal and public opinion winds blowing on any given issue.

We are referring to senior, respected, professional public service executives who support elected municipal, provincial and federal representatives on complex challenges each and every day.

Who are these individuals?  Public sector executives and their organisations who are responsible for nearly 40 per cent of Canada’s GDP and an estimated 20 per cent of the country’s workforce.  They are distinguished by a ‘calling to serve’ and have a sense of duty to the community and a responsibility to help make things better.  They put collective interest over personal interest. While reasonably compensated it is often lower than the market compensation of their private sector counterparts.  And that’s okay.  These committed leaders are tireless in their pursuit of service and often burn the midnight oil through weekends and family events to help decision-makers make the best choices with the best advice.

These professional public servants wield tremendous influence on the quality of life we enjoy by advising, delivering services and providing effective stewardship of public resources to serve the priorities of democratically elected leadership.

Public sector leaders today are both driving and being driven by change. Facing paradigm shifts of seismic proportions, these experts and informed leaders are on the front line, supporting democratic institutions and governments, battling the pandemic, climate change and social polarization.  Public service executives are having to adapt, innovate and transform government organizations and services at top speed.

As we begin to consider what life will be like after the pandemic, and at a time when Canadian society is becoming increasingly polarized and diverse, and conflicts between different interest groups – including racialized tensions – are on the rise, the weight placed on the shoulders of this cadre of professional executives is unprecedented.  The pandemic and the difficult economic times are further straining public trust and governments will need to develop and enact policies and programs that address ongoing complex issues in a way that fosters better confidence in public institutions.

The chief administrative officer of a large metropolitan city or the deputy minister of a provincial or federal department has tremendous responsibility, knowledge and expertise.  They are impacted by changes to Canadian society, declining trust in government and concerned about whether or not their respective public institutions are equipped to deal with new, yet-to-be defined modern public administration practices.

Canadians need to hear from this informed cadre of dedicated experts. As vanguards of the public interest, they possess a unique knowledge, perspectives, and insights to the forces shaping society.  There is a need to give voice to, and share learnings from, the experience of public sector leaders regarding today’s issues and future challenges.

The Institute on Governance, with the support of the Mulroney Institute of Government, will be interviewing influential public sector leaders across the country and at all levels of government to collect their insights, learnings and assessments of the challenges and opportunities on the near and far horizons.  Knowing what is top of mind of this class of executives will offer an informed perspective to the important debates over Canada’s future and the role of governments in getting us there.

Toby Fyfe is the president of the Institute on Governance.  Stephen Van Dine is the senior vice president of public governance at the Institute on Governance.

Source: Input from public sector leaders needed in shaping a post COVID future

Canadians open to quotas to boost indigenous representation in government

Interesting and significant. Of note that opposition is highest in the two provinces with the largest percentage of Indigenous people, Saskatchewan and Manitoba:

The majority of Canadians are open to designating seats for the country’s indigenous people to boost their representation in Parliament and on the Supreme Court.

A recent survey by Environics Institute and the Institute on Governance found that two-thirds of Canadians are open to improving the representation of indigenous people in federal institutions.

They are divided, however, when it comes to how that representation would be achieved.

When asked about hypothetically designating a specific number of seats for indigenous representatives in the House of Commons, Senate or Supreme Court, one-third backed the idea; one-third opposed, and one-third said it “depends” on how it was done or were unsure.

Maryantonett Flumian, president of the Institute on Governance (IOG) , said the nearly 30 per cent who said they could support quotas depending on how they are handled suggests an “openness” among Canadians and a significant shift in attitude.

 “We don’t have comparative data but I … think these numbers represent an evolution in public opinion and in the minds of many Canadians. I would bet that we wouldn’t have had those responses five years ago and that attitudes have evolved that far.”

She also said Canadians seem to recognize that we can’t fix the country’s relationship with indigenous peoples “with good intentions (only) — they have to be in the positions driving it.”

Scott Serson, a former deputy minister of Indian and Northern Affairs, said the survey suggested Canadians are more open today than when a group of seven organizations conducted a major survey of non-aboriginal Canadians in 2014.

That survey was conducted by Environics as a baseline to track changing public attitudes towards reconciliation. It found Canadians increasingly recognize the historic and current challenges indigenous people face, with many indicating support for reconciliation and finding solutions.

“We have always said that First Nations must be at every table where decisions are being made that affect us, including the cabinet table, the boardroom table, the Supreme Court of Canada and beyond,” said Assembly of First Nations National Chief Perry Bellegarde.

“I am encouraged that many Canadians have confidence in the ability of First Nations leaders, and support the need for us to be fully involved in setting the path forward as partners.”

Emmett Macfarlane, a political scientist at the University of Waterloo, called Canadians’ openness to increased indigenous representation in government a “turning point” in attitudes.

He said the intense media attention around the Truth and Reconciliation Report into the residential school system, coupled with the Idle No More movement and the inquiry into missing and murdered indigenous women, have all helped increase Canadians’ knowledge and understanding.

“This is an important development that puts them at the top of mind for non-indigenous people. It’s a bit of a surprise because it’s a departure from historical norms where non-indigenous Canadians have not given a lot of thought to indigenous Canadians.

…According to the survey, 46 per cent of Canadians support more indigenous representation while 16 per cent are opposed. Nearly 30 per cent responded with “depends” how it was done and nine per cent had no opinion.

The level of support, however, divided along East-West lines.

Support to expanding representation was strongest in Eastern and Central Canada, especially in Quebec where 56 per cent said they supported the idea. Opposition was most evident Manitoba and Saskatchewan where 26 per cent were opposed.

The survey asked Canadians who opposed expanding indigenous representation to give reasons for their objections. The most common reason, given by 35 per cent of them, was that all Canadians are equal and no group should be given preferential treatment.

About 10 per cent said indigenous peoples are adequately represented; nine per cent said they were over-represented; nine per cent said they were irresponsible and might abuse the system, and that representation should be based on qualifications not background.

About 28 per cent offered no specific reasons for their objections.

Source: Canadians open to quotas to boost indigenous representation in government | Ottawa Citizen

Canadians lack faith in upper ranks of public service: survey

Interesting and worrisome for the public service:

The findings of a survey, conducted by Environics Institute and the Institute on Governance, into how Canadians view accountability and oversight in government underscore a troubling level of mistrust among Canadians in their government, both elected officials and public servants.

Canadians put more faith in front-line public servants delivering services — as long as they have the resources and authority to do the right thing — than they do for MPs and senior bureaucrats.

The majority have at least some trust in front-line workers and MPs, but views of senior public servants are almost equally divided between some trust and little or no trust.

At the same time, Canadians overall perceptions about government and its effectiveness — even among its harshest critics who believe government is broken — improved significantly since a similar survey in 2014, which some attribute to the “Trudeau Effect.”

 The two surveys into Canadians’ views into how we are governed were conducted 18 months apart.  One survey was conducted during the final stretch of the Conservatives’ near decade in power, and the second was conducted during the early months of the Liberal government of Justin Trudeau.

The latest study was conducted online in February with 2,000 Canadians over the age of 18.

In that survey, only six per cent of those surveyed expressed a lot of trust in senior public servants compared with 18 per cent who reported trusting front-line federal workers.

Maryantonett Flumian, president of the Institute on Governance, said Canadians’ growing trust appears to rest with the prime minister, not government institutions such as the public service.

That, she argued, poses a big challenge for the public service.

Expectations of Prime Minister Justin Trudeau and his government are running high, but it’s the public service that has to deliver on their promises. She said the bureaucracy’s bungling of its new pay system and foul-ups installing a new email system raise questions about management.

“It’s Trudeau they trust, not the public service,” she said. “Now the question: Is the public service up to the challenge?

“A public service mired in trying to think through how to manage a new pay system and consolidate email systems is not a good match for the aspirations of an activist government and a Canadian populace who seem to have elected this government with a blank cheque.”

Canadians in the survey pointed to the public service and the Senate as two federal institutions that need changes. Those surveyed said the Senate needs a bigger overhaul than the public service and they ranked Senate fixes as a top priority.

About 56 per cent of those surveyed said the Senate needs major changes and 23 per cent said minor reforms. For the public service, 33 per cent said it needs major change and 47 per cent thought minor changes were needed.

In all cases, support for major changes is strongest among two groups:

  • Those who also said they feel the government is broken; or

  • Those who said they had faced bad service or an unpleasant experience dealing with government over the past year.

Source: Canadians lack faith in upper ranks of public service: survey | Ottawa Citizen

ICYMI: Mistrust between bureaucrats and politicians bad for Canada: survey

doing their best 1224-survey2-ps04-grInteresting survey. Above chart I found particularly striking and worrisome.

While it is unlikely that a new incoming government will be much more trusting and reliant on public servants for broader policy advice given some of the macro-trends at play, some of the more fundamental distrust and ideology regarding the role of government may improve the relationship:

About 66 per cent of Canadians think public servants should “actively” provide expert advice and recommend policies, compared to the 18 per cent who say their job is simply to implement the desires of politicians. This view is evident across the country but is strongest among older, more educated people and higher-income earners.

And nearly three-quarters of those asked believe the best policies would come from a “collaborative” working relationship between public servants and politicians. Only 10 per cent believe “tension” would generate better policy.

The survey provides Canadians’ perspective on an issue that has been hotly debated in Ottawa for several decades, as power shifted to the Prime Minister’s Office and public servants lost their onetime monopoly on providing advice to ministers.

The findings are also at odds with the view of the current Conservative government, which, after nearly a decade in power, doesn’t particularly trust the public service and sometimes finds its advice obstructionist.

Public servants complain their advice isn’t actively sought or is ignored if offered on big issues and direction. They say ministers come to the table with ready-made policies that public servants are told to implement. The rising stars among public servants are issue-managers and fixers, not big-idea thinkers.

This view of policy advice was recently illustrated when Finance Minister Joe Oliver gave a $550-million tax cut to the small-business lobby without his department — once the bureaucracy’s crème de la crème of policy analysts — conducting any analysis of its own.

…Maryantonett Flumian, president of the Institute on Governance, said she commissioned the survey to determine how Canadians feel their governments serve them.

She said the findings suggest Canadians still support a parliamentary democracy even though Canada has drifted towards a “Washminister” system — the name used for a hybrid of Washington’s presidential and Britain’s Westminster systems of responsible government.

“We see a mismatch in expectations and outcome from all the players: politicians, public servants, citizens, and we wanted to see how Canadians viewed this,” she said, “and they think the spirit of co-operation would have better outcomes and they understand who is accountable: the people who form the government and make the decisions,”

Although Canadians expect public servants to have a policy advisory role, they don’t necessarily think public servants of the future should have more influence on managing departments and agencies than they do now. About 28 per cent say they should have more influence; 17 per cent said less and 34 per cent were in the middle, happy with the status quo.

Mistrust between bureaucrats and politicians bad for Canada: survey | Ottawa Citizen.